Breadroot Cooperative

Board of Directors

Regular Meeting Proposed Minutes


Meeting Date: 5/15/2017

5:00 – 6:30PM

Location: Co-op Mezzanine


Meeting called to order: 5:00 PM

Attendance: Dowell Caselli-Smith (Chair), Jennifer Benning (secretary – meeting via Skype), Kristi Langrek (BOD – by phone), Jeanne Berry (BOD), Tom Berry (BOD), Karen Psiaki (BOD), Lindsey Hays (BOD), Jeffrey Thouron (GM)


  1. Approve Agenda (1-min)

All approved

  1. “How is everyone doing?” (2-minutes each = 10min)
  • Approve Previous Meeting Minutes (1-min)

All approved, with noted corrections.

  1. Discussion of Form 8821

Motion to accept that Form 8821 will be signed to authorize a third party (GM) to communicate with IRS.  All approved.

  1. GM Items:
    1. Policy Compliance Report B5

Motion vote to accept the GM’s policy compliance report in compliance with Policy B5.  All approved.

  1. Signed Form 8821 Authorization for Third Party (GM) to talk to IRS
    1. Quarterly Membership Report

Motion to accept list of new members to Q1.  All approved.

  1. Board Items
    1. Officer nomination & voting
  1. Motion needed that the new officers need “access to our BHFCU Accounts at Authorization Level 1; Signatures to Borrow is 2; GM has same access; Bookkeeper (Jen Owen) has authorization 4 (information only).” This information will produce a form that needs the signatures of all the officers.

Nomination of Lindsey as Chair, Dowell as Vice Chair, Tom as Treasurer, Jennifer as Secretary.  All approved.

Motion that 4 officers have authorization at Level 1 signature access with our BHFCU account; Bookkeeper, Jen Owen, has authorization Level 4 access and General Manager retains same access.  All approved.

    1. Committee appointments & First meeting date
  1. Executive Committee: May 15, 6:30 PM
  2. Finance Committee: June 12, 5-6 PM
  • Nomination Committee: TBD
    1. BOD Policy Review
  1. Policy C3 Agenda Planning (from last tabled meeting)

Propose to add discussion of education to next meeting

  1. Policy C4 Meetings
    1. Lessons from Annual Member Meeting discussion Tabled
    2. Notice of CBL 101 Registration deadline. Tabled
  1. Tasks: Lindsey will write an article about plans as chair
  2. Discussion of GM Contract [GM will leave the meeting by this time]
  1. Schedule Next Meeting –June 19, 5:00-6:30 PM
  2. Meeting adjourned at 6:32 PM