Breadroot Cooperative
Board of Directors
Regular Meeting Minutes
Date: 4/10/2017
Allotted Time: 5:00 – 7:00PM
Scheduled Duration: 120-minutes
Location: Co-op Mezzanine
Meeting called to order: 5:00 PM
Attendance: Dowell Caselli-Smith (Chair), Jennifer Benning (secretary – meeting via Skype), Kristi Langrek (BOD), Jeanne Berry (BOD), Tom Berry (BOD), Karen Psiaki (BOD), Jeffrey Thouron (GM)
- Approve Agenda (1-min); All approved
- “How is everyone doing?” (2-minutes each = 10min)
- Approve Previous Meeting Minutes (1-min);
Motion to accept minutes with revisions noted; all approved.
- GM Items
- GM Reports
- Policy Compliance Report – Policy B 4 Consumers
- GM Reports
Motion to accept Policy Compliance Report as being in compliance with Policy B.4; All approved
- Membership Report
No membership report for this meeting
- Board Reporting Checklist
Jeffrey will post the checklist and the director and insurance liability policies to review. Karen will review and give a recommendation for the next meeting.
- Committee Items
- Finance Committee Report – Key Indicator Report as sufficient report.
- Report to be presented at Member Meeting
- Finance Committee Report – Key Indicator Report as sufficient report.
- Jeffrey will compare financial report for 2016 to the past 2 years.
- Tom will not be present at the Annual Meeting, so Jeffrey will present report in his absence.
- Other Items
- Board Self-Review for Member Meeting
Board voted to approve the policy register. High turnover due to personal lives of prior board members was noted. Upgrading the quality of the forecasting for 5 year plan took place.
- Consideration of Annual Meeting Agenda
45 min. for potluck
2nd hour is meeting
- Members approve agenda
- Dowell presents BOD report
- Jeffrey will present GM report
- Jeffrey will present financial report on behalf of Tom
- Karen will present discussion on patronage
- Voting will be called
- General discussion
- Board Calendar & Agenda
- CBL 101 Cooperative Principles Updated (pp.15-20), The Cooperative Values; Their Values and Practical Significance (pp. 21-23)
Motion to query membership at the end of the annual meeting about the topic of education/outreach/community support ideas; All approved.
- Member Engagement: Review Member Meeting Agenda and assignments
Already discussed.
- Admin agenda
- Attorney of Record: Carla Cushman (City Attorney) “would recommend Erika Olson, who just joined the Lynn Jackson firm. Her number is 342-2592. If she can’t help you, I’m sure she can point you to someone else. You can tell her I sent you. “
Motion for Karen to contact Erika Olson and encourage her to come to next meeting
- Board Elections status.
Full slate of candidates, but no competition.
- Board Monitoring: Policy C-Agenda Planning D-Global BOD Management
Policy C – Agenda Planning; discussion will be tabled to next meeting
Policy D – Global BOD Management; motion that the BOD is in compliance with polify; All approved.
- Schedule Next Meeting –May 8, 5:30-7:00 PM (2-min)
Motion to schedule for May 15, 5 – 6:30 PM
Jeffrey left the meeting at 6:15 pm.
Motion to adjourn; All approved.