Breadroot Cooperative
Board of Directors monthly meeting minutes

Date: Monday Apr 16, 2018
Allotted Time: 5-6:30 pm
Location: Co-op Mezzanine

In Attendance: Dowell Caselli-Smith (Vice President), Tom Berry (Treasurer), Karen Psiaki, Jeanne Berry, Pete Fischer, Brenda Trace, Jeffrey Thouron (General Manager); Jennifer Benning (secretary, arrived at 5:20 pm)
Absent: Lindsey Hays, Kristi Langerak

I. Approve agenda (1 min)
All approved.
II. “How is everyone doing?” (3 min)

III. Approve previous meeting’s minutes (Mar 2017) (5 min)
Motion to approve. All approved.
IV. 2018 elections report (5 min) (Karen)

V. Board Calendar & Agenda (30 min)
a. Board Education Discussion (5 min)
i. Four Pillars of Coop Governance (CBL 101 2016 reader pp 37-39)
b. Evaluate board compliance of policy C3: Agenda Planning (10 min)
i. Are we demonstrating accomplishment of a reasonable interpretation of this policy?
BOD has grown and is poised to work towards a shared vision.
Suggest Executive Committee should address connecting the calendar to multi-year plan.
Motion to approve that we are demonstrating accomplishment of a reasonable interpretation of this policy. 6 in favor. 1 opposed.
c. Board’s annual report – progress update – Jennifer/Jeffrey (3 min)
d. Member engagement (5 min)
i. Who wants to submit the “Board’s Corner” article for this month’s newsletter? Due to Rachel Wester by 4/24. (rachelwester@breadroot.com)
Brenda will submit an article.
e. Annual meeting planning (5 min)

VI. Insurance and liabilities update, recommendations– Karen & Jeffrey (10 min)
Motion to pursue EPLI policy and request that the GM make a decision on provider. All approved.
VII. GM Items (20-min)
a. GM Compliance Report – discuss and vote to accept/reject (10 min)
i. B5: Consumers
Motion to accept. All approved.
b. Legal compliance checklist (5 mins)
c. Taxes report (5 mins)

VIII. Committee Items (15 minutes)
a. Finance Committee (10 min) – Tom
i. Monthly report
ii. Other items

b. Executive committee report (5-min) – Lindsey
i. From policy C3: developing a multi year vision
ii. Board elections next month – consider yourself in the role of VP!

IX. Next meetings
a. Coop Annual Meeting! Saturday, April 21 1pm-3pm
i. Potluck from 1-2: bring your favorite dish!
b. Executive committee meeting: Monday, May 14, 12-1 pm
c. Finance committee meeting: Monday, May 14, 1-2:30 pm
d. General Board meeting: Monday, May 21, 5-6:30 pm

Meeting adjourned 6:37 PM